Project Coordinator

Deerfield Beach, FL

Wilen Direct is a premier direct mail manufacturing facility that enables marketers to communicate meaningfully yet efficiently at scale. We boast cutting-edge capabilities and core competencies that cover the entire spectrum of direct mail.

General Description:

The Project Prepper is responsible for prepping all Client Services projects to assist in the execution of marketing projects, ensuring on-time and quality completion. Additionally, the Project Prepper is responsible for understanding all Wilen Direct products and guidelines to proactively prepare all necessary project information. Responsibilities include, but are not limited to, internal approval on templates and VDP Notes. Support Client Services team members as required.

Essential Duties & Responsibilities:

  • Prep projects as necessary and update manufacturing
  • Update Client Services status report – SharePoint
  • Monitor emails and schedules to process in priority order
  • Version grid review and internal approval
  • Version coding review/internal approval
  • Review/Approve SSS emails
  • Prep: W2, VDP notes and server project documents
  • Internal template and VDP Notes approvals
  • Review/attend Hand Off documents/meetings
  • Send templates to WNY VDP for stitch approval – Prosper jobs
  • Provide draft Job Tickets to Prepress
  • Review and approve proofs
  • Print/Review/Distribute all paperwork to Manufacturing
  • Prepare digital Press/Mail/Bindery mock-ups
  • Other duties as assigned

Minimum Qualifications:

  • GED / High School diploma
  • Knowledge of the principles and practices associated with printing or mailing
  • Ability to Prep job tickets and evaluate press layouts
  • Extensive knowledge of the principles of project management; ability to monitor project schedules
  • Ability to utilize basic computer software applications including word processing and spreadsheet programs
  • Knowledge of USPS Guidelines
  • Ability to communicate effectively both orally and in writing
  • Ability to handle multiple concurrent tasks and responsibilities

We are an equal opportunity employer and a drug-free workplace. E-Verify.

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